CODI
Board Minutes
April
10, 2002 ~~ Chat room session
Greg Nelson—President, called the meeting to order at 2:00pmCT. Also present were Jim Rosaschi—Vice President, Eileen Kontrovitz—Past President, Barbara Lowry—Treasurer, Donna Cranmer—Secretary, Al Carlson—Member at Large (Web), Sue Holbrook--Member at Large (Regional Groups), Irene K. Patrick—Member at Large (JAD), Michael DeKoven—Member at Large (Canada), Gretchen Freeman—epixtech Representative, and Bob Gale, Bylaws Chair.
AGENDA
Greg requested that sponsorships and merger be added as topics of New Business.
Irene moved/Barbara seconded a motion to approve the agenda as amended. Motion
passed.
MINUTES
Eileen moved/Al seconded a motion to approve the Minutes of the March 20th
meeting as presented. Motion passed.
TREASURER
Barbara was asked to give the sermon on the amount. She stated that she had
billed HUG for their share of administrative services for September/December
2001. When asked, she noted that she had waited a while to give the new HUG
Treasurer time to settle in, and would also be billing them shortly for
January/March 2002. Dues continue to come in, and she has met with the
accountant in preparation for filing the 2001 income taxes. Barbara also
mentioned that the current count is 81 for printed copies of the CODI NEWSLETTER
each issue. Eileen moved/Barbara seconded a motion to approve the March
Treasurer’s report as presented. Motion passed.
PRESIDENT
Greg reminded officers that Caren wanted brief articles from each of the new
officers for the NEWSLETTER, and that deadline for submission was April 15th.
A brief discussion occurred on possible topics. Greg also announced that he had
asked Eileen to attend the CODI/HUG UK meeting, and he will head down under to
the AUS/NZ one.
VICE
PRESIDENT
Jim commented that he had been informed that the company expected to handle the
registration services for the joint conference had bowed out, and that Pia is
looking for another vendor in this regard. Greg reminded everyone that the web
site for the conference is www.ccrls.org/codihug2002
Jim noted that Bruce and he
were still working on the conference budget, but that costs should be available
soon. Bob asked about program proposals, and Jim stated that firm proposals were
still pretty light at this time.
PAST
PRESIDENT
Eileen
reported that activity on the international front has been quiet, but that she
had been in touch with our Chilean colleague, urging him to come to the
conference in November if at all possible. A few comments were made about the UK
scene as some officers there have reached their term limits.
MEMBER
AT LARGE (Regional groups)
Sue
reported that she was currently working to plan her regional group meeting.
Others chimed in as to other regional meetings on the schedule. Eileen commented
that she and others were interested in forming a LA regional group, and asked
for tips on putting one together.
MEMBER
AT LARGE (Canada)
Michael
commented that he was planning the CODI gathering at the Canadian Library
Association this summer, and that epixtech Canada would host the meeting in
their suite.
MEMBER
AT LARGE (Web)
Al
reported that he had begun work setting up the archives, and had run into some
minor technical difficulties. He had been in touch with Ann, who had killed all
old CODI passwords. Al asked for some guidance on when would be the best time to
change the password again. He was also reminded about coordinating the change
with Joan Gregory (HUG list owner) and making sure Frances knew as
administrative liaison.
MEMBER
AT LARGE (JAD)
Irene
stated that she was still waiting for responses on the JAD/beta survey, and
would probably make one last plea for feedback.
epixtech
REPRESENTATIVE
Gretchen
asked if all had received her written report. Several commented on the news of
the Kids iPac. She reminded Board members to fill out the customer survey that
epixtech was currently undertaking. Gretchen
asked who would be present at ALA for the dinner meeting for the CODI/HUG Board
members with epixtech. Greg, Eileen, and Donna replied in the affirmative.
NEW
BUSINESS…
Sponsorships—Greg
asked about sponsoring either a North American or International attendee to the
Conference in November. A brief discussion occurred, and Eileen was charged with
putting together a proposal for the Board to mull over before the next meeting.
Merger—Greg
asked for Board members to think about the possibility seriously, and send him
thoughts and ideas very soon. Some comments on the need for a formal meeting at
the conference on the topic were made as well, and the need for the advice of an
attorney were noted.
ADJOURNMENT
Jim moved/Michael seconded a motion to adjourn and the meeting was
adjourned at 4:05pmCT.
CODI Board Meeting Minutes
May
8, 2002 ~~ Chat room session
Greg Nelson—President, called the meeting to order at 200pmCT. Also present were Jim Rosaschi—Vice President, Eileen Kontrovitz—Past President, Barbara Lowry—Treasurer, Donna Cranmer—Secretary, Irene Patrick—Member at Large (JAD), Sue Holbrook—Member at Large (Regional groups), Al Carlson—Member at Large (Web), Michael DeKoven—Member at Large (Canada), Gretchen Freeman—epixtech Representative, and Bob Gale—Bylaws Chair.
AGENDA
Irene
commented that her resignation should be added to the agenda under new business.
Al moved/Jim seconded a motion to approve the agenda as amended with the
addition to New Business. Motion passed.
MINUTES
Eileen
moved/Barbara seconded a motion to approve the Minutes of the April 10th
meeting as presented. Motion passed.
TREASURER
Barbara
reported that HUG had reimbursed CODI for their share of administrative expenses
through December 2001. She was asked a question about memberships, and replied
that a few were still arriving. Irene moved/Jim seconded a motion to approve the
April Treasurer’s report as presented. Motion passed.
PRESIDENT
Greg
reported that things were fairly quiet for him on the CODI front, aside from
helping Jim a bit with conference stuff. He was looking forward to visiting Ohio
the next week and seeing CODI Board members there.
VICE
PRESIDENT
Jim
stated that they were close to finalizing the Conference budget, which hopefully
would be done by next week. He reminded everyone that the Conference website
would be www.ccrls.org/codihug2002/ and that a registration service would be in place soon as well. Gretchen
interjected a comment that a contract with Conferon had just been signed for
this purpose. In response to a question, a link from the CODI web page has been
added.
PAST
PRESIDENT
Eileen
asked if anyone had any questions about the draft Sponsorship application form.
Some suggestions were made about where to publicize the opportunity for
receiving funding for Conference attendance, and how the recipient(s) would be
announced. A few more changes to the form were offered. Eileen moved/Michael
seconded a motion to provide CODI sponsorship(s) to the 2002 Joint Conference as
spelled out in the final application form. Motion passed.
MEMBER
AT LARGE (Web)
Al
reported that he had been in touch with Ann Tenglund, who is optimistic that the
CODI Archives will be ready for use by the end of May. He is able to work
closely with her, and files, etc. will still continue to reside at St.
Bonaventure.
MEMBER
AT LARGE (JAD)
Irene
gave her final report to the Board as JAD member. Her library has signed a
contract with Endeavor. She received some additional responses to her survey
request, and has sent a written report to the Board. She asked about sending a
copy to Caren for publication in the NEWSLETTER, and the answer was affirmative.
The Board also emphasized that a positive response to this report from epixtech
would be welcome. The Board then took turns thanking Irene for her service to
CODI and wishing her well in the future.
MEMBER
AT LARGE (Regional groups)
Sue
mentioned that her region would be having a meeting on Friday in Muncie, IN.
Greg commented that the Washington/Oregon group had a good meeting last month
and drew roughly 40 people. Irene mentioned that the Mid Atlantic group was
scheduling a meeting for June but had no other details yet. Sue suggested that
regional groups be asked to post their meeting agendas on the CODI website, so
that all CODI could know about each meeting, and groups could obtain meeting
topic ideas from each other. Board members agreed that this was a good idea. She
will contact the regional groups, and work with Al to see that this is done.
MEMBER
AT LARGE (Canada)
Michael
had a few comments about the CODI meeting scheduled for CLA in Halifax in June.
epixtech
REPRESENTATIVE
Gretchen
was asked if the list of beta testers had been finalized for 190, and Gretchen
indicated that the search for testers was underway. She commented on the epixtech survey results, noting that the
offer of a printer drawing increased participation. Greg asked if more tips for
iPac 2.0 would be forthcoming, and Gretchen said no. There were also requests to
obtain the Delta document for 2.01, and she said it was still being finalized.
NEW
BUSINESS…
Nomination--Greg
led the discussion of how to obtain a new Member at Large for JAD for the final
7 months of Irene’s term. He was told that the President appoints and the
Board approves the choice. Greg asked for suggestions, and requested that Board
members email him with possible names. He will report by the June meeting.
International
conferences—In order for trip planning to take place, Greg asked that
representatives be approved for the UK and Australian conferences. Barbara
moved/Michael seconded a motion that Eileen be approved as the CODI
representative to the UK epixtech users conference, and Greg attend the
Australian one for 2002. Motion passed.
Meeting
date change—Greg announced that he would not be able to attend a June 12th
meeting and asked if the Board could possibly meet on the 5th
instead. After checking calendars, all agreed the meeting date could be changed.
ADJOURNMENT
The meeting was adjourned at 3:55pmCT by acclamation.
CODI
Board Meeting Minutes
June
5, 2002 ~~ Chat room session
Greg Nelson—President called the meeting to order at 2:00pmCT. Also present were Jim Rosaschi—Vice President, Eileen Kontrovitz—Past President, Donna Cranmer—Secretary, Al Carlson—Member at Large (Web), Sue Holbrook—Member at Large (Regional Groups), Michael DeKoven—Member at Large (Canada), Gretchen Freeman—epixtech Representative, and Bob Gale—Bylaws Chair. Barbara Lowry—Treasurer, was absent.
WELCOME
& ANNOUNCEMENTS
Greg
repeated his plea that the Board meeting be kept brief. He was between training
sessions at his library.
AGENDA
Gretchen’s
report was moved up following the Past President as she was due to get on a
plane shortly. The agenda was approved by acclamation.
MINUTES
Eileen
moved/Al seconded a motion to approve the minutes of the May 8th meeting as
presented. Motion passed.
PRESIDENT
Greg
spoke of the two Boards informal meeting with senior staff at epixtech on Sunday
night at ALA, and the informational sessions scheduled for the next morning. He
has not had time to work on an appointment for the vacant Member at Large
position. When he was asked a question about escrow and IPac inclusion, Gretchen
stated that it had been included in the escrow code.
PAST
PRESIDENT
Eileen
had no report.
epixtech
REPRESENTATIVE
Gretchen
asked if anyone had any comments on her written report. DigitaLink is the new
document imaging service that the company will provide to its customers as part
of the digital library options that epixtech is developing. Gretchen noted that
she had submitted the chosen name when complimented on the name for the new
service. She briefly discussed the support chat of that morning which focused on
IPac & Horizon 7.2. The discussion segued into the concerns expressed on the
IPac listserv about implementation problems and new bugs found. Gretchen said
that she did not think that anyone was epixtech was monitoring the IPac
listserv, and it was suggested by several Board members that epixtech staff do
so. She commented on the customer satisfaction survey results, which have been
summarized for the two Boards. The area of future planning received a lower
rating than other sales areas, and she asked for suggestions to improve on this
topic. 190 beta testing began in late May in the US, with sites in the UK
scheduled to begin by mid June. There are seven sites—four in the US with
three in the UK. So far it seemed to be going ok.
VICE
PRESIDENT
Jim
commented that online registration should be available by July 1. He reported
for John that only about 12 programs have been proposed so far.
Jim urged the Board to get busy soliciting program ideas and presenters.
There is also some enthusiasm for ‘Golden oldies’ programs as well. Jim is
also busy working on the results of the first Dynix/Horizon migration survey to
get it ready for posting or distributing. Pia’s first choice for a firm to
handle conference registration declined our business but she has another one in
mind.
MEMBER
AT LARGE (Regional Groups)
Sue
reported that she has received agendas for several regional groups, and
forwarded them to Al for inclusion on the website. She will ask for any others
that are being scheduled.
MEMBER
AT LARGE (Canada)
Michael
reported that he had planned an informational CODI session at CLA, which is
scheduled for Halifax, Nova Scotia, right after ALA. His agenda included
Canadian regional group meeting reports, some Canadian epixtech issues, and
encouraging attendance at the November conference. A questions/answers session
with epixtech Canada is at the end, and the company will provide lunch at the
meeting.
MEMBER
AT LARGE (Web)
Al
will be getting in touch with Ann on some website updates, and check on her
progress in hosting the archives. He will try to get some policies and
procedures in place for making sure that the website is updated on a timely
basis.
NEW
BUSINESS…
Written
reports included in the minutes—Eileen moved/Michael seconded a motion to
expect written reports submitted this month prior to Board meeting incorporated
as part of the Minutes. Motion passed.
OLD
BUSINESS…
JAD
appointment—A brief discussion was held on qualifications needed for this
position. Greg hopes to get busy on it shortly.
ADJOURNMENT
Jim
moved/Donna seconded a motion to adjourn, and the meeting adjourned at 3:05pmCT